Executive Assistant Intern
UniversalGiving® is an award-winning nonprofit allowing people to donate and volunteer with top-performing, vetted organizations all over the world. 100% goes directly to the cause. All partner organizations are vetted with our proprietary Quality Model™. To date, we have matched more than $31 million dollars’ worth of volunteer hours. UniversalGiving® Corporate helps manage global Corporate Social Responsibility for companies, including the strategy, operations, NGO Vetting and Disbursements. Key clients include Cisco, Gap, BHP, and RSF Social Finance. UniversalGiving has been featured on the homepage of Bloomberg, Oprah.com, CBS, The Wall Street Journal, and The New York Times. Our CEO is a winner of the Jefferson Award (the Nobel Prize in Community Service) on CBS.
The Executive Assistant will provide administrative support to the CEO on day-to-day tasks. These tasks may include scheduling events on the CEO’s calendar, updating vital documents for the CEO, and executing on other duties related to personal assistance as requested. This is a critical position which can only be assumed by someone who is organized, detailed, flexible, and committed to confidentiality. Multi-tasking; strong research; and exceptional time management skills are required.
・Manage CEO’s calendar and assist in meeting scheduling.
・Update CEO’s documents on Google Drive.
・Prepare CEO’s speaking events.
・Transcribe and send out important messages on the CEO’s behalf.
・Unsubscribe the CEO from junk mail and ensuring Rollup newsletter service functioning.
・Research potential funders, partners and clients in the preparation of CEO outreaches and meetings.
・Input business contacts and log communications in Salesforce relationship database.
・Backup CEO’s phone to Apple iCloud weekly.
・Print and scan documents as requested.
・Assist Development Business Unit by sending out fundraising letters.
・Bachelor's degree -- or equivalent training.
・Excellent written and verbal communication skills.
・Meticulous attention to detail and exceptional critical thinking skills.
・Ability to thrive in a fast-paced, deadline-oriented environment.
・Competence with Microsoft Office, Salesforce, Google Drive and a willingness to learn new technologies.
Benefits & Additional Information
・Gain experience at a unique social enterprise that has a global impact and increases your understanding of global issues.
・With proven experience and positive attitude, UniversalGiving is likely to facilitate J-1, CPT, OPT visas.
Duration: Minimum 15-20 hours per week for a minimum of 3 to 4 months. Ideal candidates are available to work out of our San Francisco office 3-4 days/week (Monday through Friday).
Email your resume, cover letter, two writing samples (two pages max), and three professional references with contact information (phone and email) to firstname.lastname@example.org with "Executive Assistant Intern" in the subject line. Applications are reviewed on a rolling basis. No phone calls, please.
UniversalGiving® is committed to understanding and representing the diverse populations it serves worldwide. Members of all ages, genders, sexual orientations, races, ethnicities, nationalities, physical abilities or disabilities, religions or beliefs, and cultures are welcome as employees and volunteers in our organization. We believe that a diverse team will best serve our diverse populations.
Follow us on social media:
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・CEO Pamela Hawley’s Blog: Living and Giving